School Forms

School Forms

The school provides all enrolled families with the following guidelines and forms to assure proper records are kept for attendance and academic progress. Please read each section carefully and be sure you understand how to keep records properly. Please call the office for clarification of any areas that are unclear to you.

The required school forms for our PSP enrolled students' RECORD KEEPING are specified bellow under the correspondent grade levels. 
Please download them, complete them, and e-mail them by the specified due dates to schoolforms@kgschool.org



All final paperwork and requested information and changes to the paperwork must be turned in by the last office day in June or as otherwise indicated by KGS administration.

Pre-k and Kindergarten School Forms

One per student. Due in September.

Filling Instructions

  •  Fill in student name, grade and school year.
  • Grade level: On this form you are to list the grade level of the subject you are teaching. If your student is working above or below his/her grade level this should be indicated in this column. 
  • Semesters: If you intend to teach a subject both semesters indicate this by typing “all”. If less than “all” indicate by number which semester you intend to teach. (ex. 1,  for first semester only).
  • Book and Publisher: Indicate book title and publisher. 
   Indicate book title and author if it is a literature based program. 
   Attach a book list if your “book/publisher/author” does not fit on the indicated line.
  •  A literature list is required for literature based programs (Sonlight, Veritas Press, Beautiful Feet, etc.). 
Print separately and attach.

Course of Study Form

One per student. Due quarterly in November, February, April, and June.

Filling Instructions

Fill out the top portion according to the self-explanatory blanks. 


Attendance: 

Cumulative school days—By the end of 4th quarter, cumulative school days should add up to 180 days minus any “Days Absent”.  “Cumulative School Days” should equal “Total to Date” at the bottom of the last column. These dates should also be the same as the attendance portion of the Report Card.


Key and boxes: Using the key, indicate each day per month if you were:

  • P-Present
  • A-Absent (you are allowed 5 absences per year).
  • W-Weekend
  • FT-Field Trip (you can count this as a day of school if you feel it was long enough and learning intensive enough to count as a full day).
  • V-Vacation (these do not count as school days unless they were educational).
  • H-Holidays (do not count as school days).

Please circle the date that indicates the end of your quarter. You may do this by hand after printing, or by using the Oval tool in Adobe Reader (select ‘Tools’ menu, then ‘Comment and Markup’). 


Parent signature and date: Do not forget to sign and date this document.

Attendance Report Form

One per student. Due quarterly in November, February, April and June.

Filling Instructions

The Report Card is the official report of student progress and achievement in each subject area. It is important that you turn in completed Report Cards at the end of each quarter.  You are not required to teach all of the  courses listed in the form. 

  • Attendance: The information here should match the information on the Attendance Record.
  • Cumulative school days—By the end of 4th quarter, cumulative school days should add up to 180 days minus any “Days Absent”. “Cumulative School Days” should equal “Total to date” at the bottom of the last column on the Attendance Record.
  • Days absent—Indicate the number of days absent.  Each student is allowed 5 per year. DO NOT include these in the cumulative totals.
  • Grading: This report card is intended to provide more a sense of accomplishment than to grade the student as would be done with an older student. Please only give grades for areas worked on.
  • Remarks: If you feel additional remarks are necessary, add them to the reverse side of  the Report Card.
  • Parent Signature and Date:  Do not forget to sign and date this document.

Report Card Form

Elementary School Forms (1st - 5th)

One per student. Due in September.

Filling Instructions

  • Fill in student name, grade and school year.
  • Grade level: List the grade level of the subject you are teaching. If your student is working above or below his/her grade level this should be indicated in this column. 
  • Semesters: If you intend to teach a subject both semesters indicate this by typing “all”. If less than “all” indicate by number which semester you intend to teach. (ex. 1,  for first semester only).
  • Book and Publisher: Indicate book title and publisher. Indicate book title and author if it is a literature based program. Attach a book list if your “book/publisher/author” does not fit on the indicated line.
  • A literature list is required for literature based programs (Sonlight, Veritas Press, Beautiful Feet, etc.). 
Print separately and attach.

Course of Study Form

One per student. Due quarterly in November, February, April, and June.

Filling Instructions

Fill out the top portion according to the self-explanatory blanks. 


Attendance: 

Cumulative school days—By the end of 4th quarter, cumulative school days should add up to 180 days minus any “Days Absent”.  “Cumulative School Days” should equal “Total to Date” at the bottom of the last column. These dates should also be the same as the attendance portion of the Report Card.


Key and boxes: Using the key, indicate each day per month if you were:

  • P-Present
  • A-Absent (you are allowed 5 absences per year).
  • W-Weekend
  • FT-Field Trip (you can count this as a day of school if you feel it was long enough and learning intensive enough to count as a full day).
  • V-Vacation (these do not count as school days unless they were educational).
  • H-Holidays (do not count as school days).

Please circle the date that indicates the end of your quarter. You may do this by hand after printing, or by using the Oval tool in Adobe Reader (select ‘Tools’ menu, then ‘Comment and Markup’). 


Parent signature and date: Do not forget to sign and date this document. 

Attendance Record Form

Due at the end of each semester.

Filling Instructions

The Report Card is the official report of student progress and achievement in each subject area. 

It is important that you turn in completed Report Cards at the end of each semester.  You are not required to teach all of the courses listed in the form. 

  • Attendance: The information here should match the information on the Attendance Record.
  • Cumulative school days—By the end of the 2nd semester, cumulative school days should add up to 180 days minus any “Days Absent”. “Cumulative School Days” should equal “Total to Date” at the bottom of the last column on the Attendance Record.
  • Days absent—Indicate the number of days absent.  Each student is allowed 5 per year.  DO NOT include these in the cumulative totals.
  • Grading key: Use the first grading key for the Conduct section and the second grading key for Academic Performance. 
  • Academic performance: Electives, such as foreign language, art, music, computer, typing, etc., may be added to the bottom in the blank spaces.
  • Parent signature and date: Do not forget to sign and date this document.

Report Card Form

 Middle School Forms (6th-8th)

One per student. Due in September.

Filling Instructions

  • Fill in student name, grade and school year.
  • Course title: Indicate course name. Titles will be something other than “Math, Bible, English” etc. Some examples (number indicates grade of student):
  • Bible— Ex. Bible 6. Do not name it after the curriculum without permission. 
  • English— Ex. English 8. Remember English is composed of composition, literature, vocabulary and/or spelling and grammar. Never literature alone without permission.
  • Math— Math 7, Basic Math, Pre-Algebra, etc.  
  • History— American History, World History, Church History, etc.
  • Geography— World Geography, Geography.
  • Science— Earth Science, Physical Science, Basic Science, Science 7, etc. 
  • Foreign Language—Latin 1 (1=first course taught), Latin 2 (2=second course taught).
  • Course location: List location of classes being taught IF not in your home, otherwise leave blank.
  • Grade level: List the grade level of the subject you are teaching. If your student is working above or below his/her grade level this should be indicated in this column. If the course is a high school level course, indicate this with “HS”. However, the student will not receive high school credit for this course.
  • Semesters: If you intend to teach a subject both semesters indicate this by typing “all”.  If less than “all” indicate by number which semester you intend to teach (ex. 1 for first semester only).
  • Book and Publisher: Indicate book title and publisher. Indicate book title and author if it is a literature based program. Attach a book list if your “book/publisher/author” does not fit on the indicated line.
  • A literature list is required for literature based programs (Sonlight, Veritas Press, Beautiful Feet, etc.). Print separately and attach.

Course of Study Form

One per student. Due quarterly in November, February, April, and June.

Filling Intructions

Fill out the top portion according to the self-explanatory blanks. 


Attendance: 

  • Cumulative school days—By the end of 4th quarter, cumulative school days should add up to 180 days minus any “Days Absent”.  
  • “Cumulative School Days” should equal “Total to Date” at the bottom of the last column. 
  • These dates should also be the same as the attendance portion of the Report Card.
  • Key and boxes: Using the key, indicate each day per month if you were:
  • P-Present
  • A-Absent (you are allowed 5 absences per year).
  • W-Weekend
  • FT-Field Trip (you can count this as a day of school if you feel it was long enough and learning intensive enough to count as a full day).
  • V-Vacation (these do not count as school days unless they were educational).
  • H-Holidays (do not count as school days).
  • Please circle the date that indicates the end of your quarter. You may do this by hand after printing, or by using the Oval tool in Adobe Reader (select ‘Tools’ menu, then ‘Comment and Markup’). 
  • Parent signature and date: Do not forget to sign and date this document. 

Attendance Record Form

One per student. Due every semester in February and June.

Filling Instructions

The Report Card is the official report of student progress and achievement in each subject area. 

It is important that you turn in completed Report Cards at the end of each semester. You are not required to teach all of the courses listed in the form.

  • Attendance: The information here should match the information on the Attendance Record. 
  • Cumulative school days: By the end of the 2nd semester, cumulative school days should add up to 180 days minus any “Days Absent”. “Cumulative School Days” should equal “Total to Date” at the bottom of the last column on the Attendance Record.
  • Days absent: Indicate the number of days absent.  Each student is allowed 5 per year. DO NOT include these in the cumulative totals.
  • Grading key: Use the first grading key for the Conduct section and the second grading key for Academic Performance.
  • Course title: You must use the same course title you indicated on the “Course of Study”. If you are not taking a course that is indicated on the Report Card, just leave it blank.
  • Academic performance: Electives may be added to the bottom in the blank spaces.

Parent signature and date: Do not forget to sign and date this document.

Report Card Form

High School Forms (9th-12th)

One per student. Due in September

Filling Instructions

  • Fill in student name, age, grade and school year.
  • Course title: Indicate course name. Some examples (number indicates grade of student):
  • Bible—Ex. Bible 9. Do not name it after the curriculum without permission. 
  • English—Ex. English 9 is what KGS prefers. Remember, English is composed of  composition, literature, vocabulary and/or spelling and grammar. Never literature alone without permission. A literature list is required for literature based programs (Sonlight, Veritas Press, Beautiful Feet, etc.). Print separately and attach.
  • Math—At the high school level all math courses will be named something other than “math”. If the student is taking a consumer math course, then that is the title. Some titles are Algebra I, Algebra II, Geometry, and Pre-Calculus. 
  • Honors course:  Place an ‘H’ in the column indicating honors classes.
  • Course location:  List location of classes being taught IF not in your home, otherwise leave blank.
  • Semester to be taught:  If it is a full year course, check both boxes. If it is a one semester course, check the appropriate box. 
  • Book and Publisher:  Indicate book title and publisher. Attach a book list if your “book/publisher/author” does not fit on the indicated line.

Course of Study Form

One per course, per student. Due in September.

Filling Instructions

  • They must be printed and turned in double sided.
  • Fill out the top portion according to the self-explanatory blanks. 
  • Course description: This part of the form is for the course description. List topics to be learned.
  • Course requirements:  Indicate your grading standard and what coursework is required to issue a grade.

Course Description Form

Due at each semester that a grade and credit are given.

Filling Instructions 

This form is used to document courses that are parent planned and do not follow the  sequence of a textbook. It is the responsibility of the teacher (you!) to prove how much time has been put into the parent planned subject.

 

Counting hours:

1. 75 hours is equal to 1 semester of work (5 credits).

2. 150 hours is equal to 1 year of work (10 credits).  

 

Some examples of subjects that require course hours documented: 

  1. Physical Education—This subject rarely follows a textbook, so hours of sport or workout time are recorded. NO COURSE HOUR documentation is necessary for ANY sport played or P.E. class taken at Calvary Murrieta Christian School. 
  2. Home Economics—This subject sometimes incorporates many different types of learning activities, and so will need hours documented, unless an actual textbook or other core curriculum is followed. Remember, only 10 credits total are allowed for Home Economics.
  3. Typing—Only 10 credits total are allowed for typing. 
  4. Computer basics—If using a high school level curriculum, no hours need documenting.
  5. Electives—Depending on the elective, many courses will need to have hours documented for proof of completing subject matter.  
  6. Music—Music courses often are hands-on learning, and hours of lessons and practice need to be counted. Any concerts attended or performed may be included.
  7. Unit study type courses—Those courses where you are following a unit study book or course will need some of its subject matter documented as hours. These types of courses will need to be approved by the administrative team on what is documented hourly.

 

Samples: 

For each month, add all time spent on the course. For example:

Piano lessons: 1 hour per week.

Piano practice: 3 hours per week.

 4  hours x 4 weeks  =  16 hours a month 

 

On the Course Hour Documentation form, one month’s time is documented as:  

Month/Date:  September  

Hours:            16    

Activity:         Piano lessons and practice  

 

The subject at the top of the page should indicate Piano and the level. On this form, document anything to do with your piano course. If hours and activities are the same each month, 10 months can fit on one form. 

Course Hour Documentation Record Form

One per student. Due in February and June.

Filling Instructions

Fill out the top portion according to the self-explanatory blanks. A semester is 90 days.

  • Cumulative School Days—By the end of the 2nd Semester, cumulative school days should add up to 180 days minus any “Days Absent”. “Cumulative School Days” should equal “Total to Date” at the bottom of the last column.
  • Days Absent—Indicate the number of days absent.  Each student is allowed 5 per year. 
  • DO NOT include these in the cumulative totals.
  • Key and boxes—Using the key, indicate each day per month if you were:
  • P-Present
  • A-Absent (you are allowed 5 per year).
  • W-Weekend
  • FT-Field Trip (you can count this as a day of school if you feel it was long enough and learning intensive enough to count as a full day).
  • V-Vacation (these do not count as school days unless they were educational).
  • H-Holidays (do not count as school days).
  •  Please circle the date that indicates the end of your semester. You may do this by hand after printing, or by using the Oval tool in Adobe Reader (select ‘Tools’ menu, then ‘Comment and Markup).
  • Parent signature and date:  Do not forget to sign and date.

Attendance Record Form

One per student. Due in February and June.

Filling Instructions

  • Course title:  Use the course name you used on the Course of Study.  If you are not taking a course that is indicated on the Report Card, just leave it blank. Electives may be added at the bottom in the blank spaces.  
  • Course location: List location of classes ONLY IF they are not taught in your home, otherwise leave the box blank.
  • Honors course: Place an ‘H’ in the column indicating Honors classes.
  • Grades: Fill in a letter grade (A-F) reflecting coursework done over the appropriate semester. 
The grade should cover 18 weeks (or 90 days) of your school year.  

Credits:  

  • Each semester long course is awarded 5 credits.   
  • A year long course is awarded 5 credits for the first semester and 5 credits for the second.
  • College courses (3 units or more) are worth 10 credits per college semester and are indicated on one semester of the Report Card. Two unit college courses receive 5 credits, and one unit courses receive 2½ credits. 

Bottom box:

  • Credits: Add up the “Credits” column and indicate the total for all classes.
  • Days present: 90 days per semester. These should match the Attendance Record.
  • Semester GPA (Grade Point Average):   

1. These GPA’s are determined with all grades except Physical Education.  


2. To calculate the GPA, assign each grade a point value:   

GRADE A = 4 points      

GRADE B =  3 points  

GRADE C =  2 points   

GRADE D =  1 point    

GRADE F = 0 points  


3. Grade point value for Honors classes are:  

GRADE A = 5 points

GRADE B = 4 points   

GRADE C = 3 points  

 

4. Using the point values of each grade, add up the points ( F grades also),  excluding P.E. Then, divide by the number of grades, (F grades also), excluding  P.E.

Example: 

4 A’s (16 points) + 2 B’s (6 points) = 22 points total, divide by  6 =  3.66

 

5. Always indicate the third number (the hundredths place), for example, 3.12. 

     You may round up to the next hundredths place. 

Example: 

3.129 becomes 3.13. 

  • Cumulative totals:  Add first and second semester GPA’s together including the 100th place and divide by 2.   
  • Parent signature and date:  Do not forget to sign and date.

Report Card Form

One per student. Due no later than the 1st semester of senior year.

Filling Instructions

Community Service Hours are any time spent by your high school student in a volunteer capacity that helps our community or church body.  

 

50 hours are required for graduation.

They may be accumulated over the course of your 4 years of high school.

Keep this form until your student has completed this requirement. It is due at the January KGS’s Monthly Meeting of the senior year.


What hours you can count?

1. When the service is voluntary.

2. An adult person in charge must sign the Community Service Record.

 

What hours you cannot count?

1. If any monies are received.

2. The service is counted as course credit.

3. An adult person in charge does not sign the Community Service Record.

Community Service Form

Grading Procedures

What to Grade

On the Report Card, list grades only for subjects that are taught in that quarter or semester. Do not grade subjects you have not taught. Not all subjects on the Report Card have to be taught at every grade level. (See Course Criteria-Requirements Section)

 

How to Grade

Grade the student according to how they have performed on tests and assignments and/or how they are doing in relation to what you are teaching them. If they are learning well and you know they have mastered each skill taught, they probably deserve an A. If they are not grasping it well and are having quite a bit of difficulty with it a lower grade would be more accurate. 

Grading Scale

You may use either O-G-S-N or A-F grades for 3rd grade and below:

Use A-F for 4th grade and above.

Grading Samples

Determine at the beginning of the course what percentage of the grade each category will receive. Then use the individual scores from each category and take a weighted average using the percentages that you have assigned. Shown below are sample grade calculations for an Algebra course and an English course.


Samples taken from www.hslda.org/highschool/docs/GradingGuidelines.asp

Late Fees

A $5.00 fee per sheet of paper, per month, per student will be charged for all late paperwork. If paperwork is not received by the 2nd month you will be contacted by the office. Due dates are listed below for your convenience, but these dates are subject to change.


Due Dates

School paperwork is due one week after the end of the school year. All original paperwork will have to be submitted via e-mail to registrar@kgschool.org or mailed to the KGS office.


Senior Due Dates

All school paperwork will not be accepted if they are more than one month late and you may be dropped from the program. Seniors have different due dates at the end of the year, so please see the senior section of this handbook. [See chart below]

Withdrawal Forms

Please fill out this form whenever a student needs to be withdrawn from our school.
The form can be e-mailed to schoolforms@kgschool.org 

KGS Withdrawal Form
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